OKAU_Board_Meeting_28_July

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### BOARD MEMBERS ###

Chairman: Nicholas Gruen
Co-Chair: Dr. Fiona Tweedie
Co-Chair: Dr. Maia Sauren (chairing)
Co-Secretary: Ana Mihov-Nicotodis
Co-Secretary & Treasurer: Steven De Costa
Anne Cregan-Wolfe
James Kliemt
Michael Phillips
Markus Buchhorn

### MINUTES FROM LAST MEETING ###
Approved and available at: http://au.okfn.org/2015/03/31/board-meeting-31-march-2015/

### AGENDA ###

1. Welcome from the Chair - Maia

2. Apologies: Anne Cregan-Wolfe, Nic Gruen, James Kliemt

3. Finances

Update on Finances - Steven

Bank Account + ABN/Tax updates and discussion- Ana & Michael
To check if we are tax exempt we need to follow the steps here: https://www.ato.gov.au/non-profit/guides/in-detail/guides---booklets/income-tax/income-tax-guide-for-non-profit-organisations/?page=4#Working_out_if_your_organisation_is_income_tax_exempt.
Looking to provide read-access to a general account w different levels of access for delegates. Ops manager @ Link Digital will do books via Xero to take some pressure off NICTA; NICTA ok with this
Creating budget items - e.g. Melb local funding so that cahs can be in single account but funds can be tracked. Some cleaning up of account to be done re allocating Vic local funds
From NICTA: Ana contacted CBA, some delay on account b/c no ABN. Form will be registered at CBA with signatories of account. Also need to look at tax exemption (poss ACNC registration)
Some clarification to be done re OKVic's local funds

4. Updates

Actions from last meeting

Set up basecamp to pool ideas for communications – Steven (done)
Set up blog post for community to discuss notion of rotating board positions – Steven (done)

Network and Community

Website & List updates/discussion - Steven Doing review of comms channels, considering useful blog posts, will review OK list numbers
Feedback on OKAU - Steven Growing interest around the country, need to re-engage local ambassadors to support them. Try to make sure there is a local support network to seek funding, connect w govt. Board to try to pull together speakers & support a kick-off event
Melbourne meetups - Fiona weekly meetups (SuAH); Linux con mini conf - will probably get an answer mid-late Sept; VicRoads, Aurin v happy w GH, want to do more
HealthHack - Maia HealthHack happening late Oct, Melb, Syd, Bbne, Perth - local organisers and a national group
Brisbane Meetups - Maia - local events on the theme of "how to..." groundswell growing in Brisbane
How to support an emerging group? Sharing learning re how to run a group, could we support a local event
Interest in hack days in ACT with Code for Aus

5. Planning

Assisting with GovHack 2016 - Steven To seek ongoing alignment with GovHack; Michael suggests an ongoing
Rotation of Board members - Steven Maia leaving Aus for 12 months so will step down; Anne Cregan also stepping down due to maternity leave Steven suggests rotation process as per blog post. Markus notes loss of knowledge with rotating the board.Lack of a mechanism is a fail. Michael suggests 12 month (min) terms with a nomination process - draw local ambassadors onto board?
Post GovHack Red Carpet catchup - Steven Would love to see local organisers (Mitch et al) supported to be there
Idea: OKAU support for crossing data hurdles - Markus "I'm an ambassador, now what?" Role for data ambassadors? Steven creating an open data cookbook"Who's who and with what"
Idea: Strategic OpenData/OpenMethod project(s) - Markus Wants to do some targeted (spectacular) activities with open data & tools e.g. intergenerational report, open data index
OK Fest 2016 - City of Melbourne is keen to support, FT meeting with Lorraine Tighe on Thursday
- Steve B meeting as Lorraine as well
@ Steve B can you comment on City of Melb's plans? Something around a bid process?
- bit late now, but they seem to think there is a bid to host OKfest, but it needs to be led by local OK people. Nicholas Gruen's instigation, apparently.

6. Other business

6a rejected other business:

Steve B: any opportunity to discuss the actual structure of GovHack? We keep hearing some of the same feedback about how it doesn't meet certain needs, can we talk about changing some of the basic parameters of the competition?
Not really our call to make here, Steve

Maxious: Govhack is arms-length from OKAu, would be a question for govhack team.
OK (I realise that was ambiguous, I didn't mean to have the discussion here and now, I meant to schedule a discussion for a future date, but point taken)
Be the change - Govhack 2016 will need new committee, new committee could have new paradigm.

7. Summary of Actions (new or carried over)

Steven, Ana, Michael to meet up and finalise financial setup - Ana
Steven and Fiona to discuss setup - Steven
Communicate how people can spend over the next month with the chance of reimbursement - Steven
Post subscriber numbers with the minutes - Steven
Follow up on discussion threads to generate more blog post content - Steven
Review induction pack and send to Mitch, CC Board - Fiona
Introduce folks between ODI, Brisbane City Council and Mitch for the Briz meetup - Steven
Discuss board nomination process, agree to run with something for the next 12 months - For all members via Basecamp - Steven to seed discussion
Look into publishing info on the OKAU network - people, datasets, etc. - Markus
Share the Published Data Cookbook info with Markus - Steven
Connect Markus with Stephen Gates andf Steve Bennett re local census and council data - Steven
Approve minutes - will be posted on basecamp when ready and emailed for a quick reply (thumbs up for publishing or suggested edits/clarifications) - Steven/Ana